Meeting Minutes

1) Call to Order – Meeting was called to order via Zoom.

 

2) Roll Call of Directors / Officers - Vice President, Jim Brown. Ballenger Creek (both), Catoctin (both), Smithsburg (both), Walkersville (both), and Williamsport (girls) not in attendance. (NOTE: All teams present stated they would maintain their same team configuration from last year, including the 6th grade teams).

 

3) Secretary's Report - Secretary, Jim Brown. Minutes approved (unanimous) from October 2024 meeting.

 

4) Treasurer's Report - Felecia Bush. Report read and acknowledged by the membership.

• Year-end balance of $2,429.10

• Programs owed for unplayed games (applied to next year's budget) - GIRLS: Williamsport (6 - $840) Oakdale (2 - $260) Windsor Knolls (2 - $260) Boonsboro (3 - $420) N.Hagerstown (2 - $280); BOYS Walkersville (2 - $260) Crestwood (2 - $260) Ballenger Creek (2 - $260) Poolesville (3 - $390)

 

5) President's Report - President, Don Cline

• Huge thank you to Troy Bolyard who is stepping down as Girls VP

• Jim for Zoom set-up and conducting meeting

• Thanks to all of last season's tournament hosts

• Special thanks to John Dinterman (officials' liaison) and John Beck (girls website assistance)

• Another difficult season - snowed out games and rescheduling, sportsmanship still an issue with coach and fan ejections, 

       players taunting, etc.

• need input from programs by May 9 on:

      - any program NOT able to commit to two teams (see 

      - any change in hosting dates (days of week, Thanksgiving Sunday, holiday Mondays, etc.)

      - updates to director and coach contact lists

• new entry interest - under New Business

• contract with Frederick IAABO in our third-year option, will be negotiated this summer

• boys tournaments for 2025-26 - "AA" Crestwood (West Frederick), "A" Poolesville (Boonsboro). Poolesville likely will postpone one more year. 

girls tournaments 

 

6) Boys Vice-President's Report - Jim Brown. No report needed or given.

 

7) Girls Vice-President's Report - Troy Bolyard. No report needed or given. 

 

8) Committee Reports

• officials liaison - John Dinterman---no report given

• review board - Jim Brown --- opening discussion on preview year’s review board actions fan and admin (including coaches) behavior, including possibility of designating specific gym managers that are not involved in direct game activity. Further discussion 

 

9) Old Business

• none

 

10) New Business

• New member interest - 

•     South Hagerstown girls - Dana Macena made a brief presentation, including boundary discussion to use South Hagerstown High School district with their organization, Next Generation Youth Athletics, Inc. as their base. Western Heights, Northern Middle, and Hicks are the pull zone. Mike from Boonsboro to accept with motion. West Frederick second. Vote taken and approved unanimously. South Hagerstown Girls, both JV and Varsity, admitted.

•     Winters Mill and Westminster boys (only) - Jerry Georgiana and Bruce Woodyard presenters. Both programs overviewed by Jerry and Bruce for admittance. Overall goal is to establish official feeder programs. All home games for both programs to be split at Winter’s Mill and Westminster high school gyms. Clearcut draw areas based on high schools was proposed but was discussed and denied by membership. Winters Mill (drawing from East Middle) and Westminster (drawing from West Middle) boys JV and Varsity teams were unanimously voted to be added to the MML Boys League based on middle school draw areas. No girls proposals were entertained from those two organizations.

• Divisional and tournament alignments – Don reviewed and proposed divisional realignment. See below for voted upon alignments (both alignments approved unanimously)

• Admission fees - Janise Hill----tabled until October meeting and discussion. Last year cap of $5.00 per adult, $3.00 per student. Family rate option has to be considered. Senior rate to be considered (including gold card). Coaches on the bench and bookkeeper only possible exceptions. Don to establish a committee via Janise to discuss further.

• Oakdale boundary change - Katie Farley. Motion by Katie to adopt Oakdale high school boundary for both girls and boys program (not just girls since there is no TJ option there) and second by Poolesville made to discuss. Discussion ensued. Voted down and not approved---unanimously. Middle school boundary for Oakdale boys remains in place.

• Age cutoff - Requires motion and second to discuss. President Don explained the request made by a parent to align with the AAU and other systems. No motion made to discuss so discussion went no further. 

 

11) Announcements---General discussion about gym entry timeframes and keeping doors locked.

 

12) Adjournment----motion to adjourn made and seconded. Meeting adjourned at 8:51 PM.

 

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Girls Divisional Alignment approved

 

CHESAPEAKE DIVISION  

Catoctin 

Monocacy 

Urbana 

Linganore 

Middletown 

Windsor Knolls 

Poolesville

   

ANTIETAM DIVISION  

Crestwood 

Walkersville 

Oakdale 

Ballenger Creek 

West Frederick 

Mount Airy 

FSK

 

MOUNTAIN

Boonsboro

Smithsburg

Clear Spring

Williamsport

N.Hagerstown

S.Hagerstown

Brunswick

 

Tournament stays as two tourneys (A and AA). 

Poolesville will play in the A tournament. Other tourney participants from Antietam to be determined via proposal from Don.

 

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Boys Divisions (Approved)

 

Chesapeake-------

Monocacy

Ballenger Creek

Crestwood

Windsor Knolls

Urbana

Walkersville

Oakdale

 

Antietam-----

West Frederick

Mt. Airy

Middletown

TJ

Winters Mill

Westminster

Linganore

 

 

Piedmont-----

Smithsburg

Poolesville 

Catoctin

FSK

Brunswick

Boonsboro

 

Boys Tourney stays as two tournaments with participants from Antietam to be determined via proposal from Don.